Use the same brief for every proposal
Send the same dates, location and intended display purpose to each supplier. Name the artwork version and proposed format so a change in scope is visible when you compare the answers.
Compare supplier proposals with a responsibility table
Planning guide
Put each supplier proposal beside the same list of responsibilities. Mark who supplies the product, who approves the artwork and who handles receiving, setup and later service. Ask for written answers wherever a responsibility is unclear.
Prepare an inquiry
Details to confirm before ordering
Separate supply from responsibility
For every item, ask both what is included and who does the work. A box of equipment and an arranged setup service describe different responsibilities. Keep an unknown answer marked as unknown until the supplier clarifies it.
Keep a decision record
Save the final proposal, dated proof and contact details together. Ask how a change in date, location or artwork would be reviewed. Arizona Balloon Company distinguishes sealed helium balloons from continuous-blower products, so confirm the format before comparing operating arrangements.
Product reference checked November 7, 2026. Arizona Balloon Company product and artwork guide.
Interactive inquiry planner
Prepare your artwork or supplier brief
Choose what you know. We will organize your details and the questions to ask next. You can review the text, copy it, or open an email draft.
This tool prepares text in your browser. It does not send a request, store your answers, calculate a price or reserve a display.
You can use this checklist without the planner and send an inquiry through our contact page.
Your prepared campaign inquiry
Review these details before sharing them. Nothing has been sent.
If an email draft does not open in your mail app, copy the inquiry into an email or our contact form.
Before you send
Frequently asked questions
What should the responsibility table contain?
List each task, the supplier answer, your contact and any unresolved question.
Should a package price settle the comparison?
Ask for the included items and responsibilities so you can compare the complete scope.
Can I compare different inflation formats?
Identify their operating arrangements separately and ask each supplier what is needed for the proposed product.
What if an item is left out?
Ask whether it is excluded, optional or still awaiting review.
Who approves artwork?
Name an authorised approver and keep the dated approved proof.
How do I ask for a revised proposal?
Identify the original proposal and list the changes you want reviewed.
Request a reviewed proposal
Send your brief and ask the supplier to confirm the scope, timing and quote.